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2018 Transcontinental Eco-Rally Rules

Transcontinental Eco-Rally on Electric, Hydrogen, Solar, Robotic cars (artificial intelligence) 2018 Lisbon/Amsterdam<=>Saint Petersburg<=>New York City (“New Amsterdam” RU-USA®). Regulations. Introduction and welcome.
The purpose of the Eco-Rally, the “Eco-Rally of the Future” is (1) to encourage research and development of sustainable ecological road transport and infrastructure, new energy technologies, environment protection, artificial intelligence, the most innovative ideas and science, electric, hydrogen fuel-cell, solar and robotic cars; (2) to move forward towards the future of transportation and energy transition including the guidelines of the global Hydrogen Council; (3) a long travel and adventure from the extreme west to the extreme east of Russia and the United States, a new international transit route, promotion of culture diversity and originality in the Eco-Rally regions.
The Eco-Rally distance is 19,200 kilometers or 12,000 miles, the international average distance passed by cars per year-round (U.S. National Renewable Energy Laboratory).
The Eco-Rally qualifies are every 2 weeks Stage by Stage (9 Stages) from October 21, 2017 till May 12, 2018 from Mercury Tower Moscow City and the non-stop Eco-Rally finals start on May 21, June 2 and 9 from Lisbon and Amsterdam and on May 25, 2018 (the 2nd day of the Saint Petersburg International Economic Forum) simultaneously from Saint Petersburg (Russia) and New York City (the United States) in opposite directions and continue till August 15, 2018 with the time-off for the period of the football World Cup in Russia (June 14 - July 16, 2018). Starting in Saint Petersburg the Pit-Stops are in Moscow, Novosibirsk, Yakutsk, Anadyr-Magadan (alternatively Vladivostok), on ferry boats to Seattle, San Francisco, Washington DC and Finish in New York City. The Pit-Stops are in reverse order for starting in New York City and the Pit-Stop in Moscow is on June 14, 2018 at the Opening of the football World Cup 2018. Pilots are called Eco-Pilots and teams are called Eco-Teams.
The winner of each class in speed or practical efficiency will be recognized as holder of the Eco-Rally Cup in their class and Stage Prizes on each of the 9 Stages in 5 nominations Fastest Teams, Effective Teams, Fastest Producers, Effective Producers, Reliable Producers. Success will be based on energy efficiency practicality, reliable non-repair operations and adherence to time targets.
There are no restrictions on the allowable size for cars, or energy storage limits. No fuels are allowed except hydrogen, electric, solar. The solar collector area of solar cars is limited by 5 m² for silicon PV cells, the apertures of solar reflectors and concentrators are restricted, mechanical braking shall be on all road wheels and the requirements for occupant protection and vehicle dynamics shall be complied with.
On September 8, 2018 and every 2 weeks we start the qualifies for the Cup-2019 Transcontinental Eco-Rally “New Amsterdam” RU-USA®, the Cup-2019 Amsterdam<=>Saint Petersburg<=>Melbourne (Australia), Amsterdam<=>Cape Town (South Africa), Anchorage (the U.S.)<=>Santa Cruz (Argentina) and on September 8 the Moscow City Eco-Race (EV, H₂, solar, robotic) with one day of ABB Formula E.
The name ‘Eco-Rally “New Amsterdam” RU-USA®’ and the logo are Registered Trade Marks maintained by NGI and exclusively used by the Organizing Committee RU-USA®. This work is copyright © NGI, 2018. The NGI asserts its moral right to be identified as the copyright owner of the intellectual property contained in this document whether in physical asserts its moral right to be identified as the copyright owner of the intellectual property contained in this document whether in physical or electronic form.
© RU-USA «New Amsterdam» Eco-Rally. This printed version may not contain all updates and bulletins. For the latest information please refer to the Organizing Committee with the letter to orgcommittee@ru-usa.org
Contents
Introduction and welcome
1. Administration: 1.1 Scope; 1.2 Conduct of the event; 1.3 Eligibility; 1.4 Entrant obligation; 1.5 Event Organizer; 1.6 stewards of the event; 1.7 Schedule 2018; 1.8 Entering the event; 1.9 Entry fees; 1.10 Other fees; 1.11 Refunds; 1.12 Cancellation of the event; 1.13 Insurance; 1.14 Eco-Team members; 1.15 Eco-Team identification; 1.16 Permits; 1.17 Freight; 1.18 Visas; 1.19 Vehicle preparation; 1.20 Copyright and Intellectual Property; 1.21 Sponsorship obligations; 1.22 Media and promotional obligations; 1.23 Unmanned Aerial Vehicles (Drones); 1.24 Compulsory documentation.
2. Car regulations: 2.1 Classes; 2.2 Solar cars special dimensions; 2.3 Wheels; 2.4 Solar collector; 2.5 Energy storage; 2.6 Vehicle identification; 2.7 Signage; 2.8 Ballast for solar cars; 2.9 Tracker; 2.10 Safety; 2.11 Occupant cell in solar cars; 2.12 Safety-belts; 2.13 Egress; 2.14 Cooling and hydration; 2.15 Forward and side vision; 2.16 Rear vision; 2.17 Steering; 2.18 Stability; 2.19 Brakes; 2.20 Tires; 2.21 Reversing; 2.22 Lighting; 2.23 Audible warning device; 2.24 Instrumentation; 2.25 Automatic functions; 2.26 Electrical safety; 2.27 Electrical safe state for solar cars;
3. The Adventure: 3.1 Supervision; 3.2 Safety; 3.3 Support vehicles; 3.4 Escort vehicle signage; 3.5 Communication; 3.6 Heavy vehicles; 3.7 Preparation and testing; 3.8 Eco-Team registration and scrutineering; 3.9 Static scrutineering; 3.10 Dynamic scrutineering; 3.11 Modifications or changes after scrutineering; 3.12 Briefings; 3.13 Observers; 3.14 Start line and grid; 3.15 Energy collection; 3.16 Route; 3.17 Timing; 3.18 Tracking; 3.19 Solar car drivers and passengers; 3.20 Driving conduct; 3.21 Stopping; 3.22 Obstructing other road users; 3.23 Control stops; 3.24 Overnight stops; 3.25 Trailering; 3.26 Withdrawal; 3.27 Penalties; 3.28 Protests and appeals.
4. Achievement and celebration: 4.1 Provisional results; 4.2 Completing the course; 4.3 Speed competition of Eco-Teams and producers in each class; 4.4 Efficiency competition of Eco-Teams and producers in each class; 4.5 Awards; 4.6 Pack-down facilities.
1. Administration.
1.1 Scope
These and further regulations or bulletins apply to the Transcontinental Eco-Rally on Electric, Hydrogen, Solar, Robotic cars with AI (artificial intelligence) 2018 Lisbon/Amsterdam<=>Saint Petersburg<=>New York City (“New Amsterdam” RU-USA®) (hereinafter “Eco-Rally”) and qualifying Eco-Rally 2017-2018 (hereinafter “Eco-Rally qualifies”, altogether “the event”), and comprise participants’ eligibility, pre-event preparation, scrutineering, testing, on-road components and any associated activities published by the event organizer.
1.2 Conduct of the event.
The on-road component of the event is conducted on public roads between Amsterdam, Saint Petersburg (Russia) and New York City (the United States) - a distance of approximately 12,000 miles or 19,200 kilometers. The Eco-Rally is conducted under applicable traffic codes, civil laws and regulations, specific instructions in route notes, statutory regulations, breaches of which may incur event penalties.
1.3 Eligibility.
Eligible cars meet the criteria described by these regulations including the Eco-Team Manager’s Guide. Authority to use public roads (for the Eco-Rally) must be granted by civil authorities.
1.4 Entrant obligation.
1.4.1 Entrants shall know and understand these regulations and participation constitutes their full acceptance.
1.4.2 Eco-Team Manager as per the entry form is responsible for actions of Eco-Team members and associated persons.
1.4.3 Entrants shall act fairly and in good faith in accordance with the regulations.
1.4.4 Penalties (including exclusion) will be applied to any Eco-Team member for violations and to any Eco-Team deemed to have departed from the spirit of the event by deliberately acting to gain an unfair advantage over others, or by conduct that could bring the event into disrepute.
1.5 Event organizer.
The event is owned by “NGI” and organized by the Organizing Committee RU-USA® (“the event organizer”) chaired by A.Chernomyrdin (Co-Chairman) and A.Chupilkin (Co-Chairman), Russia 119017 Moscow, 24-1 Novokuznetsky street, telephone +7499 381 1071, E-mail: orgcommittee@ru-usa.org, Web: www.ru-usa.org, facebook.com/rally.nyc.spb.ru.usa, which includes “NGI”, Foundation “Middle class support & development” (the same references) and Eco-Rally Partners.
1.6 Stewards of the event.
The Stewards and Judges of the event are the only authority empowered to resolve disputes regarding the interpretation of the regulations.
1.7 Schedule 2018
January 20, February 10-11. Eco-Rally qualifying, Stages RU2, RU1 and other Stages of total 9.
February 23. The 2018 regulations publishing. Applications for entry open.
March 3, 17, 31. Eco-Rally qualifying, Stages RU2, RU1 and other Stages of total 9.
March 31. Early Applications close.
April 14, 28, May 12. Eco-Rally qualifying, all 9 Stages.
May 12. Event Start Headquarters and Media Centers open in Saint Petersburg, Moscow, New York City.
May 13. Official event period commences.
May 23 and 2 days prior each further start. Applications for entry close and Entry list published. Static and dynamic scrutineering commences.
Documentation submission deadline. Eco-Team Managers briefing. Start in Amsterdam and Lisbon.
May 24 and 1 day prior each further start. VIP Reception. Eco-Teams briefing. Media briefing.
May 25. Ceremonial Start in Amsterdam, Lisbon, Saint Petersburg and New York City simultaneously in opposite directions.
June 13. Eco-Rally Start in Lisbon and Amsterdam.
June 5. World Environment Day Eco-Fest.
June 16, 23, 30, July 7, 14. Eco-Rally Start in Lisbon and Amsterdam.
June 14. Ceremonial Pit-Stop in Moscow at the Opening Ceremony of the FIFA World football championship.
June 15. Finish Line opens in Saint Petersburg and in New York City simultaneously.
June 15-July 16 Eco-Rally days-off for the period of the football World Cup.
July 17. Eco-Rally proceeds.
July 24. Eco-Rally round-the-world starts. June 17 - August 15. Award Ceremonies.
August 15. Official event period closes.
September 8, 22, October 6, 20, November 3, 17, December 1, 15. Qualifying 2019 Eco-Rally.
1.8 Entering the event.
1.8.1 Applications may be made till 11 am Moscow time or 6 pm New York City time 1 day before the Start to orgcommittee@ru-usa.org with the Entry Form (on the Eco-Rally website).
1.8.2 All entries are subject to the entry fee which is due to be received 1 day before the Start.
1.8.3 The Organizer reserves the right to accept or reject any Application without explanation including the cases of non-compliance with the regulations or qualification failure identified by the Chief Scrutineer and their place may be offered to the Eco-Team on the reserve list.
1.9 Entry fees.
The cost of staging the event over 7 weeks and 19,000 km is significant and the organizer recognizes that the basic costs of the operation must be borne by the Entrants.
1.9.1 Entry fees do not include local taxes. International banking charges are the responsibility of the Entrant.
1.9.2 An application fee is 10% of the total entry fee due to be paid via credit card as part of the Entry Form.
1.9.3 The application fee is non-refundable and forms part of the total entry fee. Entrants will be provided with invoice for the remaining entry fee upon receipt of their completed official Entry Form and application fee.
1.9.4 Applications submitted before 11 am Moscow time or 6 pm New York City time on March 31, 2018 are considered an Early Entry and qualify for the Early Entry fee which must be paid in full by April 16, 2018 or void the qualification for Early entry fees and a secondary invoice will be issued for the Standard entry fee.
1.9.5 Applications received after 11 am Moscow time or 6 pm New York City time March 31, 2018 qualify for the Standard entry fee which is payable in full by 11 am Moscow time or 6 pm New City time May 23, 2018; failure to pay by the due date will void the application.
1.9.6 The entry fees are: Early Entry Fee is US$12,000 and Standard Entry Fee is US$15,000.
1.9.7 The organizer reserves the right to accept late entries after the close of entries but with a 10% late fee.
1.10 Other fees.
1.10.1 A fee of US$75 will be levied on each Eco-Team member which includes remote area air-ambulance emergency evacuation insurance, and is payable at the Start.
1.10.2 A fee (estimated at US$190) will be payable by the owner of each car in respect of compulsory third party bodily injury insurance required by operators of motor vehicles.
1.11 Refunds.
Refund is full if withdrawal is before March 31, 2018, refund is 50% if withdrawal is before April 14, 2018 and no refund after April 14, 2018. The application fee and bank charges are not refundable.
1.12 Cancellation of the event.
The event organizer reserves the right to cancel or abandon the event for any reason. The organizer’s liability for costs incurred by an Entrant are limited to the amount of the entry fee received (including application fee).
1.13 Insurance
1.13.1 The event organizer will hold a Public Liability policy which will cover registered participants. The cost of this coverage is included as part of the entry fee.
1.13.2 The event organizer will arrange for Third Party Bodily Injury insurance if required to operate the cars on public roads, a fee for which may be payable by the owner of the car.
1.13.3 Cover has been arranged to cover any claims on the event organizer for damage caused by a participating car during the event. The cost is part of the entry fee.
1.13.4 Comprehensive insurance for personal effects, tools, equipment, cars and other vehicles is the responsibility of the entrant. Participants are advised that a personal travel insurance policy in respect of theft, loss, sickness and accidents is highly recommended. The event organizer will ensure that the costs of remote area evacuation and emergency medical treatment are covered in the event of an accident. As this can be tens of thousands of dollars, the fee described in Regulation 1.10.1 will be levied on each individual Eco-Team member as part of the event.
1.14 Eco-Team members
1.14.1 Each Eco-Team must include (but not be limited to): Eco-Team Manager, Safety Officer, Battery Officer and engineers, doctor, an interpreter, 2-4 drivers called as Eco-Pilots, 2 drivers for support and escort cars, at most 8 registered car passengers.
1.14.2 Each Eco-Team member will be required to register and be physically present at the Start.
1.14.3 A person holding the position of Eco-Team Manager, Safety Officer or Battery Officer may not hold any other of these roles.
1.14.4 Each car driver must hold an appropriate motor vehicle driver's license recognized by authorities of Russia and the United States and valid for the total period of the event. Driving licenses will be inspected and verified by road transport authorities as part of the scrutineering process. Acceptable driving licenses must include a photograph of the holder, the class of vehicle for which the license applies and the expiry date. If these details are not in English, either the license must be accompanied by a certified translation, or a valid International Driving License is required.
1.14.5 The event organizer is unable to take responsibility for any person born after May 23, 2000.
1.15 Eco-Team identification
1.15.1 Eco-Team and car names will be taken from the Entry Form and they may be with the name of the Title Sponsor of the Eco-Team. The cars may be branded with the logos of all Sponsors of the Eco-Team and Eco-Rally with the priority places for logos of Eco-Rally Partners and Sponsors.
1.15.2 Each Eco-Team will be allocated an Eco-Team number on acceptance of entry at the sole discretion of the event organizer. Early entry applications may specially request for a particular Eco-Team number.
1.16 Permits.
Motor vehicles entering Russia and the United States require a federal import permit. The organizer will make application on behalf of the cars entered. Import permit arrangements for other vehicles (including road trailers) are the responsibility of the entrant.
1.17 Freight.
The event organizer will appoint a freight agent licensed by the Customs Service. Freight deliveries to the Start outside the dates of the event will not be accepted. Details of all freight, customs and quarantine arrangements will be provided in the Eco-Team Manager’s Guide.
1.18 Visas.
Details of how the event organizer is permitted to support visa applications will be provided in the Eco-Team Manager’s Guide.
1.19 Vehicle preparation.
Preparation facilities will be available at the Start in accordance with the dates listed in the schedule. Responsibility for all operations at the Start site is with the event organizer. The Start management is unable to assist with early arrivals, pit allocations or freight issues.
1.20 Copyright and Intellectual Property.
1.20.1 NGI is the owner of the Intellectual Property of the Event, the copyright and trademarks of the Transcontinental Eco-Rally. 1.20.2 It is a condition of participation that the entrant acknowledges that the intellectual property of the event is owned by NGI, and as such NGI holds the right to license any and all commercial, or non-commercial, depictions of the event in any form including—but not limited to—electronic, print or other media. 1.20.3 The correct title of the event is the Transcontinental Eco-Rally on Electric, Hydrogen, Solar, AI Robo-cars. The correct title is the Word Mark of the event. Entrants and their sponsors must use the correct title in all references to the event. 1.20.4 The Official Logo of the event will be published as an appendix to these regulations. The Official Logo will be supported by a style guide that details its conditions of use. 1.20.5 Registered entrants and their sponsors wishing to use the Word Mark and Official Logo in non-commercial publicity may do so in accordance with the requirements of the style guide. 1.20.6 Registered entrants and their sponsors wishing to use the Word Mark and Official Logo in a commercial context (merchandise offered for sale) must seek the written permission of the event organizer. 1.20.7 Individual Eco-Teams or their sponsors may not represent ‘whole of event’ data as their own. 1.20.8 Notwithstanding the provisions of Regulation 1.22.6, the event organizer will respect the Intellectual Property of the respective owners.
1.21 Sponsorship obligations.
It is a condition of participation that the entrant acknowledges event and category sponsors in their own publicity. Failure to do so may result in the Eco-Team being delisted from event publicity.
1.22 Media and promotional obligations.
A promotional schedule will form part of the schedule of activities. The promotional schedule will contain details of official media calls and other promotional activities created for the benefit of the event, the entrants and their sponsors. 1.22.1 Eco-Teams must attend official media calls with the car and any other Eco-Team vehicles or equipment requested. 1.22.2 Registered entrants must notify the event organizer of public or media promotional activities held for or on behalf of their attendance in the event, not less than 7 days prior to the activity taking place. Commercial In Confidence and media embargos will be honored. 1.22.3 Media traveling with or in support of any Eco-Team must meet, and act, in accordance with the event media accreditation requirements. 1.22.4 Entrants will be held accountable, through the application of event penalties, for the unacceptable actions of media representatives traveling with or in support of their Eco-Team, whether registered as such or not. Standard operational procedure of local police is to first remove the cause of any problem. Police have advised that, where media vehicles following a particular Eco-Team are creating a danger for other road users, they will take the car off the road. Eco-Teams are advised to reinforce this point in their own language. 1.22.5 Registered entrants who maintain an internet presence are required to provide a link to the official Transcontinental Eco-Rally website: www.ru-usa.org. 1.22.6 By entering the event, entrants implicitly agree to the use, in perpetuity, of their names, images, depictions and technical data of their vehicles, equipment and crew, in any publicity material generated by the event, its sponsors or licensees. 1.22.7 The creation and use of any sound recordings or still or moving images of the event used for commercial gain or public performance by the entrant or their sponsors are subject to the prior written approval of the event organizer, and any terms and conditions imposed as part of the approval process. Eco-Teams are advised to contact the event organizer prior to entering into any commitment (for example as a condition of individual Eco-Team sponsorship) for any such commercial arrangement, as failure to observe these conditions may lead to Breach of Copyright action by the State. 1.22.8 Non-commercial media content generated by the entrant must reference the event in accordance with the provisions of Regulation 1.20.3. 1.22.9 Eco-Teams or their sponsors shall not engage in any marketing or promotional activity that materially detract from the value and standing of the sponsors of the event. 1.22.10 Activity by sponsors of Eco-Teams shall not imply ownership of the event. 1.22.11 Entrants are responsible for the activities of their sponsors.
1.23 Unmanned Aerial Vehicles (Drones).
Unmanned Aerial Vehicle (UAV/drone) operations may be conducted only with the approval of the event organizer and must be conducted in accordance with the policy document of the Motor Sport federations, associations and must comply with State regulations governing the use of Remotely Piloted Aircraft.
1.24 Compulsory documentation.
Each Eco-Team must submit the following documentation using templates provided, by the dates in the event schedule: General Specification, Electrical System Specification, Solar Collector Specification (if any), Energy Storage System Specification (if any), Battery Incident Plan, Eco-Team Safety Plan, Publication-quality information and photographs of the Eco-Team and car, Logistics schedule, Travel, arrival and accommodation information and a special Group of documents (2 printed A4 copies of a diagram (plan view, front of the car at the top), clearly showing how emergency isolation is to be activated, The original signed Roadworthiness Certificate, A simplified wiring diagram, printed on A4 paper, showing how the main functional blocks (PV array, energy storage packs, electronics modules) are connected together, together with circuit breakers, contactors and fuses, if any). Any requests to make changes to items described in the compulsory documentation, after the submission deadline, must be sent to the event organizer in writing by the Eco-Team Manager. If granted, any document submitted by a Eco-Team will supersede all previous versions.
2 Cars regulations
2.1 Classes
● AB (Mini/sub-compact) class is for up to 390x170 cm or 85-99.9' cars. ● C (Compact) class is for up to 440x175 cm or 100-109.9' cars. ● D (Mid-size) class is for up to 460x180 cm or 110-119.9' cars. ● E (Full-size) class is for more than 460x170 cm or exceeding 120' executive cars. ● F class is for luxury cars. ● S class is for sport cabriolet, coupes and roadster cars. ● M class is for vans and multi purpose MPV cars. ● J class is for Jeep, crossover, SUV, off-road cars. ● Pick-up class is for pick-up cars. ● Challenger class is for single-seat solar cars designed to be fast. ● Cruiser class is for efficient, practical solar cars with 2 or more seats. ● Adventure class solar cars.
2.2 Solar cars special dimensions.
Solar cars shall comply with dimensions and other 2017 regulations of the World Solar Challenge (Australia). 2.2.1 When driving in a straight line, the solar car must fit inside a right rectangular prism 5000 mm long, 2200 mm wide and 1600 mm high, with the base of the prism coincident with the ground. 2.2.2 The eyes of every occupant must be more than 700 mm above the ground. 2.2.3 The fully-laden solar car must be able to drive off a road with a 50mm vertical edge drop without any part of the solar car, other that the tyres, touching the ground. 2.2.4 Future International Solarcar Federation (ISF) regulations will allow supplementary solar collectors for some events. Challenger Class solar cars must include internal space to carry supplementary solar collectors: 2m2 if the main solar collector uses Si cells, 1.78m2 if the main solar collector uses thin film GaAS cells, or 1.32m2 if the main solar collector uses multijunction cells. Supplementary solar collectors will not be allowed; this space must be empty.
2.3 Wheels.
Cars must be supported by 4 wheels: 2 front wheels and 2 rear wheels. The distance between the front tire centers and the distance between the rear tire centers must each be more than half the width of the car.
2.4 Solar collector.
2.4.1 The primary energy source for solar cars is the collected solar irradiation by standard photovoltaic cells without reflectors or concentrators. Eco-Teams using other solar collector must contact the event organizer. 2.4.2 If the solar collector comprises photovoltaic cells all of the same chemistry and used without concentrators such as reflectors or lenses then the total cell area must not exceed 4 m² for Challenger class and 5 m² for Cruiser class. Eco-Teams must provide calculations that demonstrate compliance. 2.4.3 If the solar collector comprises photovoltaic cells used with concentrators such as reflectors or lenses then the total aperture area of the solar collector must not exceed the allowable total cell area, by cell chemistry, for non-concentrator photovoltaic solar collectors. Eco-Teams wishing to use concentrator photovoltaic solar collectors must contact the event organizer for more information. 2.4.4 Eco-Teams wishing to use other solar collector types, or a mix of solar collector types, must contact the event organizer and provide details. Useable power should be equivalent to that of a non-concentrator photovoltaic solar collector.
2.5 Energy storage.
2.5.1 If the energy storage system comprises rechargeable electrochemical cells all of the same chemistry then the allowable total cell mass for Challenger and Adventure solar cars is: Li-S 15 kg, Li-ion 20 kg, Li-polymer 20 kg, LiFePO4 40 kg and not restricted for Cruiser solar cars (however, the external energy used by a Cruiser, including the energy stored at the start, will contribute to its energy efficiency score). 2.5.2 Eco-Teams must contact the event organizer if other cell chemistries is proposed and submit detailed specifications of the cell models they intend to use with the nominal mass of each cell model endorsed by the manufacturer. Specifications from third party suppliers or found on the Internet might not match those endorsed by manufacturers. 2.5.3 If the event organizer receives conflicting or unclear specifications of nominal cell mass for a particular cell model, the Organizing Committee will determine the nominal cell mass for cells of that model. 2.5.4 The sum of the nominal cell masses (all cells) must be not more than the allowable total cell mass. 2.5.5 The energy storage system must be contained within at most 2 packs. 2.5.6 Electrochemical cells must not, at any time, be operated outside of the operating ranges for voltage, current and temperature specified by the manufacturer. Eco-Teams must provide documentation that describes how they monitor their electrochemical cells, and what the Eco-Team and the solar car will do if any cell goes outside specified operating limits. Eco-Teams must obtain endorsement by their certifying engineer that an adequate and effective monitoring regime has been designed and implemented, and that any fault condition can be safely managed. 2.5.7 Any charging system with ac input that is used to recharge the energy storage system must meet the following requirements: ● the charger must be used with a residual current device ● the charger must be either permanently connected to the energy storage system, or connect to the energy storage system using an appropriate connector ● the output of the charger must be electrically isolated from the ac input ● the charger must stop charging automatically when the energy storage system is full or if a fault occurs. 2.5.8 Batteries used only to ● power a real time clock when the solar car is turned off; or ● retain data when the solar car is turned off; or ● power wireless tyre pressure monitors are not considered to be part of the energy storage system, if the total energy capacity does not exceed 2.0 Wh. An external battery is not necessary to start a solar car. Possible alternatives include: • Use a small galvanically isolated dc/dc converter inside an energy storage pack to supply voltage to a remote start switch. You can use a separate switch on the energy storage pack to turn off this dc/dc converter if it is not going to be used for an extended period. • If the driver can reach the energy storage pack, put the start switch on the energy storage pack. • Use an air switch inside an energy storage pack, with an air line to a remote start button. 2.5.9 Energy storage packs must mounted in the solar car so that they will be restrained in a 20 g acceleration. 2.5.10 If an energy storage pack is capable of spilling dangerous liquids when damaged, there must be a spill-proof barrier between that energy storage pack and the solar car occupants. 2.5.11 If an energy storage pack is capable of emitting dangerous gases when damaged, the solar car must be designed so that any gases will be vented to the exterior of the solar car behind any occupant ventilation intake. 2.5.12 Removable energy storage packs enable Eco-Teams to work on their solar car while their energy storage packs are impounded. If energy storage packs are removable then: ● each energy storage pack must remain in safe state while not connected to the solar car ● the Eco-Team must provide a lockable box for storing energy storage packs while they are impounded. 2.5.13 Energy storage packs must be constructed so that each pack can be sealed using tamper-evident plastic seals, similar to 3 × 100 mm plastic cable ties. With seals fitted, it must not be possible to remove any cell from a pack without breaking the seal. Seals will be provided by, and fitted by, the event organizer at scrutineering.
2.6 Vehicle identification.
The car must have a unique Vehicle Identification Number (VIN), which must be permanently attached to a substantial part of the car chassis or frame. VINs meeting the requirements of the event can be issued by the international federation. Cars must have a flat vertical surface 220 mm wide and 110 mm high on which a rear license plate will be mounted. The license plate must be readable from every position behind the license plate in the range 15° up, 0° down, 45° left and 45° right.
2.7 Signage
2.7.1 Unbroken rectangular spaces 200 mm high and 500 mm wide must be provided on both the left and the right sides of the car for event signage. Event signage will be provided by the event organizer at scrutineering. 2.7.2 Eco-Teams must display their Eco-Team number on the left and the right sides of the car, in digits that are more than 150 mm high and that are clearly visible against their background. 2.7.3 Event signage and Eco-Team numbers must be completely visible from a distance of 3 m perpendicular to the side of the car and at a viewing height of 1.8 m above the ground. 2.7.4 Cars must have an unbroken front signage area on the car body at the front of the car. The projection of a 600 mm ⨉ 150 mm rectangle onto the car body, perpendicular to the plane of the rectangle, must fit entirely within the front signage area. The entire front signage area must be visible in plan view and in front elevation view. A 150 × 150 mm event logo must be placed within the front signage area; artwork or a sticker will be provided by the event organizer. The front signage area should also include the name of the Eco-Team or the name of the car. 2.7.5 The national flag of the country of entry must be displayed on the car, adjacent to the windscreen. Minimum size is 70 mm × 40 mm.
2.8 Ballast for solar cars
2.8.1 Ballast will be supplied by the organizer in the form of steel shot packed in canvas bags. The approximate density of the ballast material is 5 kg per litre. Ballast provided by Eco-Teams will not be accepted. 2.8.2 The solar car must have a means of securing ballast within 300 mm of the hip point of each occupant, in a position accessible by the observer. 2.8.3 The combined mass of each occupant and their ballast must be at least 80 kg. 2.8.4 Ballast bags must be returned to the pack-down area at the conclusion of the event.
2.9 Tracker
2.9.1 The car must have provision to carry a self-contained tracker provided by the event organizer. The box will be at most 200 mm long, 150 mm wide and 100 mm high. The upper face of the box will be marked with a circular window with a diameter of 125 mm, as shown in the diagram. The tracker will be self-powered. It will not require any electrical connection from the car. The mass of the tracker will not exceed 5 kg. The unit will be given to the Eco-Team for installation during scrutineering. 2.9.2 When the tracker box is installed in the car, it must be possible to construct a right circular cone with an apex angle of 120°, and to orient the cone so that the circular window is entirely within the cone, and no ray from the apex and within the cone passes through the ground or through any part of the car that is not radio-transparent at frequencies between 300 and 3000 MHz. 2.9.3 The tracker unit must be returned to the organizer at the conclusion of the event.
2.10 Safety
2.10.1 Eco-Teams are responsible for the safety and roadworthiness of their cars. Compliance with the regulations and passing scrutineering does not mean that a car is safe, roadworthy, and fit for purpose. 2.10.2 Each Eco-Team must engage a professional engineer, who must certify that the car is designed and constructed using sound engineering practice, and is roadworthy and fit for purpose. 2.10.3 The event organizers may, at any stage, remove a car from the event if they consider the car or the behaviour of the Eco-Team to be unsafe.
2.11 Occupant cell in solar cars
2.11.1 Solar car occupants must be enclosed in an occupant cell designed to protect them from injury. 2.11.2 Eco-Teams must provide documentation that specifies which parts of their solar car constitute the occupant cell. 2.11.3 When occupants are seated normally, with safety-belts and helmets on, no part of any occupant or their helmet may intersect with the convex hull of the occupant cell. 2.11.4 No point of any occupant’s helmet may lie within 50 mm of the convex hull. Imagine stretching a rubber skin around the occupant cell; no part of any occupant may touch the skin, and helmets must be more than 50 mm from the skin. 2.11.5 Each Eco-Team must provide calculations, certified by the Eco-Team’s certifying engineer, to show that the occupant cell will not deform by more than 25 mm and will not fail at any point when subjected to the following load cases, based on the fully-laden mass of the solar car: ● frontal impact: a 5 g load, opposing the direction of travel, applied to the front of the occupant cell in an area less than 250 mm high and less than 600 mm wide ● side impact: a 5 g load into the side of the safety cell, applied adjacent to the driver’s torso in an area less than 250 mm high and less than 600 mm wide ● top impact: loads of 5 g down, 1.5 g sideways and 4 g backwards, applied simultaneously at each area of contact between the occupant cell and the ground when the occupant cell is upside down; the contact area for each test load must have a diameter less than 150 mm. 2.11.6 The solar car body and occupant cell must be designed so that parts, such as the solar collector, cannot detach and injure occupants. To reduce the risk of injury from impacts, the interior of the occupant cell adjacent to each occupant’s pelvis, abdomen, thorax and shoulder should be covered with energy absorbing material at least 50 mm thick and with a compressive strength of 500–1000 kPa.
2.12 Safety-belts.
Safety-belts must be fitted for each seating position. Safety-belts must be compliant with at least one of the following standards: UNECE Regulation 16, US FMVSS 571.209, SFI 16.1, SFI 16.5, FAI 8853/98, FAI 8854/98. The occupant cell will provide the greatest protection when occupants are secured into the cell with 4-point or 5-point harnesses. Safety-belts must be fitted and used according to the manufacturer’s instructions. Compliance must be confirmed by the Eco-Team’s certifying engineer.
2.13 Egress.
Eco-Teams must demonstrate that all occupants can exit the car in less than 15 sec, without assistance. Doors and canopies must be capable of being secured and released from inside the car and from outside the car. Emergency openings, and the methods of opening, must be clearly indicated on the exterior of the car, and be visible to an emergency services first responder. Except in emergency, occupants must exit the car without assistance during the event.
2.14 Cooling and hydration.
Each car occupant must be provided with ventilation or cooling sufficient to ensure that they will not overheat. The Eco-Team must describe the system and have it approved by their certifying engineer. Each car occupant must have at least 2 litres of drinking water in the car at the beginning of each day and when departing each control stop.
2.15 Forward and side vision.
Each driver, when seated in the normal driving position with safety-belt and helmet on, must be able to identify 75 mm high letters at every point of forward travel that is: 4 m from the driver’s eyes, and between 0.4 m below eye level and 0.7 m above eye level, and between 100° left and 100° right of the direction of travel. Forward and side vision must be achieved without the aid of mirrors, lenses or electronic vision systems. The windscreen used for forward and side vision must have an optical transmittance more than 75%. Traffic light colors must discernable through the windscreen.
2.16 Rear vision.
The car must have rear vision systems that enable the driver, when seated in the normal driving position with the safety-belt fastened, to see the ground in the shaded areas. Rear vision systems may be electronic, mirrors, or both. Rear vision systems must operate whenever the car is in motion under its own power. Rear vision images must be oriented so that objects on the right of the car are on the right of the image.
2.17 Steering.
Steering must be controlled by a steering wheel designed so that it cannot catch on clothing while driving or when the driver exits the car. Failure of any non-mechanical component of the steering system must not prevent effective steering of the car. Steering shafts must be designed so that they will not spear the driver in a crash. A collapsible boss is an acceptable method to reduce steering wheel impacts.
2.18 Stability.
Cars must be able to negotiate a Figure-8 course in less than 9 seconds per side and less than 18 seconds overall. Cars must be able to negotiate a slalom course in less than 11.5 seconds. The car must be stable at all achievable speeds and in crosswinds. Wind gusts exceeding 100 km/h are possible.
2.19 Brakes.
Braking requirements are based on UNECE Regulation 13-H. 2.19.1 The braking system must be approved by the Eco-Team’s certifying engineer. 2.19.2 The car must be equipped with independent primary and secondary mechanical braking systems, so that if the primary system fails the secondary system can still stop the car. 2.19.3 Independent braking systems may share components deemed ‘not liable to failure’ provided that they are amply dimensioned and readily accessible for maintenance. Components ‘not liable to failure’ are: a brake pedal and its bearing, hydraulic cylinders and their pistons, hydraulic control valves, brake cylinders and their pistons, brake lever and cam assemblies. 2.19.4 Hydraulic brake hoses and lines are regarded as liable to failure. 2.19.5 The primary braking system must apply mechanical braking effort to all road wheels. 2.19.6 Braking must not cause the car to yaw. This requirement applies to both the primary braking system and the secondary braking system. 2.19.7 For cars without anti-lock brakes, the front wheels must lock up before the rear wheels. 2.19.8 The primary braking system must be able to stop the fully laden car within distance 0.1 v + 0.0060 v 2 meters from any speed v, in km/h, that the car can achieve. 2.19.9 If the primary braking system fails, the secondary braking system must be able stop the fully laden car within distance 0.1 v + 0.0158 v, or 33 meters from any speed v, in km/h, that the car can achieve. 2.19.10 Cars must be equipped with a parking brake that can be operated by the driver from the normal driving position. The parking brake must be capable of holding the fully-laden car on a 20% incline or decline.
2.20 Tires.
Tires must be approved by the certifying engineer and by the event organizer. The tire manufacturer to submit a sample tire and written technical specifications to the event organizer office not later than April 30, 2018. The speed and load rating of tires must be more than the maximum speed of the car and the maximum static load imposed by the fully-laden car. Tires must be used in accordance with their manufacturer’s recommendations and must be free of any apparent defect.
2.21 Reversing.
Cars must be able to be driven backwards under their own power.
2.22 Lighting.
Lamps and their position must be approved by event organizer.
2.23 Audible warning device.
An audible warning device must be fitted to the car and emit a continuous and uniform sound.
2.24 Instrumentation.
The following information must be provided to the driver at all times while driving: the speed of the car, whether the direction indicators are operating, whether the hazard lights are operating, energy storage system warnings, electronic rear vision images (if fitted).
2.25 Automatic functions.
Any cruise control function must automatically deactivate when the brake is operated or the car is turned off. Any automatic driving function must immediately deactivate on manual input or when the car is turned off.
2.26 Electrical safety.
‘High voltage’ means more than 60 V dc or more than 30 V rms ac. 2.26.1 Protection against direct contact with high-voltage parts, including conductors, must be achieved using double insulation, enclosures or barriers. It must not be possible to remove protection without the use of tools. 2.26.2 Protection against direct contact with high-voltage parts inside the driver, passenger and luggage compartments must be designed to exclude objects larger than 1 mm diameter (Ingress Protection rating IPXXD). 2.26.3 Protection against direct contact with high-voltage parts inside areas other than the driver, passenger and luggage compartments must be designed to exclude fingers (Ingress Protection rating IPXXB). 2.26.4 Double insulation must meet the AS 3001/IEEE 100 definition: comprising both basic insulation and supplementary insulation. A single layer of reinforced insulation is also acceptable. Electrical tape wrapped around an insulated wire is not acceptable—anything damaging the electrical tape is likely to damage the insulation too. The surfaces of a photovoltaic cell are deemed to be double-insulated if properly encapsulated. 2.26.5 The high-voltage symbol must also be visible on any enclosure or barrier that can be accessed without using tools, if removing the enclosure or barrier exposes high-voltage parts. 2.26.6 The resistance between any exposed conductive part and each terminal of the energy storage system must exceed 100 V ohms, where V is the nominal voltage of the energy storage system. This is equivalent to a maximum leakage current of 10 mA. 2.26.7 The resistance between any exposed conductive part and each terminal of every solar cell must exceed 100 V ohms, where V is the maximum circuit voltage of the solar collector. 2.26.8 Exposed carbon fibre is considered to be an exposed conductive part and so must be isolated from the energy storage system and from the solar collector. 2.26.9 Each energy storage pack must be protected by a fuse or circuit-breaker rated to interrupt the short-circuit fault current of the pack. This fuse or circuit-breaker must be mounted in or on the energy storage pack.
2.27 Electrical safe state for solar cars
2.27.1 The solar cars must have a ‘safe state’ which minimizes the risk of electrical fire and electric shock to occupants, Eco-Team members, emergency response personnel, and bystanders. For solar cars when in the safe state: there must not be a high voltage across any pair of conductors emerging from energy storage packs or from the solar collector; every conductor emerging from each energy storage pack must be galvanically isolated from every energy storage cell; low voltage must not be present across any pair of conductors emerging from energy storage packs or the solar collector unless the pair of conductors is incapable of delivering more than 50 mA of current. 2.27.2 Any conductor that is more than 200 mm from the nearest PV cell or from an associated electronics module such as a maximum power point tracker is considered to be outside of the solar collector. 2.27.3 All mechanisms for placing the solar car into safe state and maintaining safe state must employ mechanical switches or ‘normally open’ contactors designed to be fail-safe; if an electrical activation mechanism fails, the solar car must automatically and immediately place itself into safe state, and must remain in safe state indefinitely. 2.27.4 The driver must be able to place the solar car into safe state while seated in the normal driving position and without releasing the safety-belt. 2.27.5 For emergency use, an activation device that immediately places the car into safe state must be provided on the exterior of the car. The activation device must be placed within a yellow disc with a minimum diameter of 180 mm. Also in the yellow disk must be a blue equilateral triangle that contains a red flash, with the legend Emergency Electrical Isolation. In addition, there must be a clear instruction on how to operate the device. The yellow isolation disc and the activation mechanism must be clearly visible to an emergency services first responder approaching the driver, and must be within 100 mm of the base of that part of the windscreen used to meet the forward vision requirement, and adjacent to the driver egress opening.
3 The Adventure
3.1 Supervision.
The Clerk of the Course is responsible for supervising on-road activities. Communication with the Clerk of the Course may be made through deputies and assistants (Red-Shirts) and other senior officials.
3.2 Safety
3.2.1 The Eco-Team manager must appoint a safety officer to be responsible for the general Eco-Team safety. 3.2.2 The Eco-Team manager must appoint a battery officer to be responsible for the safe operation of batteries and for supervising response to any battery emergency. 3.2.3 Battery incident response kits must be readily available to any vehicle carrying car batteries. 3.2.4 Each Eco-Team must have at least 1 member holding a recognized first-aid certificate, current for the duration of the event. This person must travel in the escort vehicle. 3.2.5 It is the responsibility of each Eco-Team to ensure that the vehicles under their control are maintained in a safe, roadworthy condition and are operated safely and within the law at all times. 3.2.6 All cars and escort vehicles are operated and driven at the Eco-Team’s own risk. 3.2.7 The Clerk of the Course may exclude any Eco-Team from the event at any time if any Eco-Team member operates a car or any other vehicle in an unsafe manner. 3.2.8 Eco-Teams must look after the health and safety of their Eco-Team members. Fatigue and dehydration are serious hazards in this event. 3.2.9 Drivers, Eco-Team members, officials and observers are to be drug free and maintain a blood alcohol level less than 0.01% whilst engaged in any duties associated with the event. 3.2.10 The use of safety-belts is mandatory for all occupants of vehicles. 3.2.11 Each occupant must wear an approved motorcycle helmet securely fitted and fastened in accordance with the manufacturer's instructions. Helmets must not be modified. 3.2.11 Suitable and appropriate minimum safety equipment must be carried at all times in the car or in the rear escort vehicle: a first-aid kit, safety glasses and gloves for handling batteries, at least 2 hazard warning cones, 2 yellow warning flags 300x300 mm, suitable fire extinguishers, fire blankets, sand (or similar material) for extinguishing fires, a spade, suitable containers for damaged electrochemical cells, safety vests, whistles.
3.3 Support vehicles
3.3.1 Each Eco-Team must supply a front and a rear escort vehicle, a means of transporting the car, and sufficient additional vehicles to transport and support the Eco-Team and its equipment during the event. 3.3.2 The minimum requirement for transporting the car is a suitable truck or trailer, which must accompany the Eco-Team throughout the journey. 3.3.3 Each car when in motion on the route must be accompanied by 1 escort vehicle in front and 1 behind. 3.3.4 Minimum 2 drivers must be available for every vehicle associated with the Eco-Team. 3.3.5 The rear escort vehicle must not be a bus, truck or large campervan, or be towing a trailer.
3.4 Escort vehicle signage
3.4.1 Eco-Team vehicles must carry a sign, visible from 30 m to the rear, with the Eco-Team name and number. 3.4.2 All vehicles equipped with Citizen’s Band (CB) radio must carry a sign, visible from 30 m to the rear, advising the CB channel number in use. 3.4.3 A warning sign larger than 900 mm x 300 mm with black lettering on a yellow background, clearly visible from a distance of 30 m, must be on the rear solar escort vehicle ('CAUTION: SOLAR VEHICLE AHEAD'). 3.4.5 Front and rear escort vehicles must be fitted with amber flashing lights visible from all directions at a distance of at least 200 m in daylight. Flashing amber lights must not be obscured by signs or other equipment on the roof of an escort vehicle. Beacons designed as warning devices for industrial equipment are unlikely to meet the visibility requirement.
3.5 Communication.
Every car must have means of 2-way voice radio communication with its rear escort vehicle when driving. Each Eco-Team must carry a satellite telephone, and notify the event organizer of its number at registration. An external antenna is usually required when using a satellite telephone in a vehicle. The front and rear escort vehicles for each car must each have a UHF CB radio. Eco-Teams must monitor the channel they have been allocated at all times while on the road, and respond promptly and courteously to reasonable communications with other road users, Eco-Teams and officials.
3.6 Heavy vehicles.
Any Eco-Team operating or contracting a vehicle over 3 tonnes GVM or a passenger vehicle with 12 or more seats must register the full details with the event organizer. Compliance with National Heavy Vehicle regulations concerning driving hours, record keeping and fatigue management is mandatory.
3.7 Preparation and testing
3.7.1 The event organizer will work with the relevant authorities to provide on-road testing facilities and will publish detailed arrangements in the Eco-Team Manager’s Guide. 3.7.2 Any Eco-Team driving a car on a public road without a permit is liable to civil penalties and exclusion from the event. 3.7.3 The event organizer will provide facilities for Eco-Team preparation and track testing of cars at the Start in accordance with the dates listed in the schedule. 3.7.4 Russian workplace standards will apply to all event-related activities in Russia and the United States workplace standards will apply in the United States. 3.7.5 The event organizer will appoint a paddock manager and a track controller to supervise the preparation and test facility. The directions of the paddock manager must be followed. 3.7.6 No test driving is to be conducted in the paddock, car park or access roads. 3.7.7 The track must not be accessed without clearance from the track controller. 3.7.8 The Clerk of the Course may impose event penalties for breaches of speed limits or other rules at the Start. 3.7.9 The event organizer reserves the right to request a security deposit against damage, rubbish removal or cleaning beyond reasonable expectations. 3.7.10 Eco-Teams electing to prepare their vehicles in other locations will be provided with temporary pit facilities to assist their attendance at dynamic scrutineering.
3.8 Eco-Team registration and scrutineering
3.8.1 All participants are required to attend with their Eco-Team to complete the registration process, and present their car for the scrutineering process in static and dynamic operations. 3.8.2 Eco-Team registration and static scrutineering will take place at the Start or such other place as determined by the event organizer at the time and date described in the schedule. 3.8.3 Eco-Teams must attend registration and static scrutineering with: the Eco-Team manager, and an interpreter if required, all car drivers, with their driving licenses and their driver training log books, any waiver documents required for participants under the age of 18, all car passengers, the Eco-Team safety officer, the Eco-Team battery officer, the car in road-ready condition, front and rear escort vehicles, including any trailer that may be attached to the front (escort vehicles in road-ready condition), the car trailer or car transport truck they intend to use in the event, for Cruiser class Eco-Teams any external charger to be used to charge the energy storage system during the event, tools and personnel required to facilitate inspection of the car, a list of all vehicles associated with the Eco-Team (make, model, color, registration number), compulsory documentation, a spare car tire of each type, a sample energy storage cell (if any and not visible), the lockable box in which energy storage packs can be impounded where required. 3.8.4 Cars must be transported to scrutineering on the car trailer or truck that will be used during the event. 3.8.5 The Eco-Team manager must attend all registration and scrutineering stations. The Eco-Team manager not proficient in English must provide an interpreter to accompany them at all times during this process. 3.8.6 All Eco-Team members must complete their on-line registration by signing in at registration.
3.9 Static scrutineering
3.9.1 Static scrutineering will check for compliance with the regulations, and will include a regulatory compliance and roadworthiness inspection by the road transport authority. 3.9.2 Qualification must be achieved in road-ready condition. Eco-Teams’ unable to present at the designated time in road-ready condition may fail to qualify. 3.9.3 Up to 7 members of any Eco-Team (including an interpreter and any Eco-Team media personnel) may accompany the car on the scrutineering floor. Eco-Team members may be substituted between inspection stations. 3.9.4 Some dismantling may be required to facilitate inspection of mechanical systems (seats, tires, brakes and steering), electrical systems, energy storage system. 3.9.5 Dismantling and reassembly of the car when required to facilitate inspection of the car must be conducted (in the sole opinion of the Chief Scrutineer) in a reasonable time. 3.9.6 Checks and inspections with the car in a road-ready configuration will include, but not be limited to: signage, dimensions, collector type and size (if any), egress (drivers and passengers), vision, lights, indicators and horn, electrical compliance. 3.9.7 All energy storage devices must be declared at static scrutineering. Failure to declare any energy storage device may lead to disqualification. 3.9.8 The mass of each car driver or passenger, with helmet and driving clothes, will be determined at scrutineering. If the mass of a driver or passenger is less than 80kg, ballast provided by the event organizer will be added to make up the difference. No credit will be given if a driver or passenger weighs more than 80kg. Deliberate consumption of excessive food and drink prior to weigh-in is not in keeping with the spirit of the event and may be hazardous to the health of the individual. 3.9.9 Drivers and passengers may be weighed at any time during the event. Changes in weight considered unreasonable by the Chief Medical Officer will be referred to the Clerk of the Course. 3.9.10 Non-compliance penalties may be imposed at the absolute discretion of the Chief Scrutineer, and may include failure to qualify.
3.10 Dynamic scrutineering.
Dynamic scrutineering exercises will test the speed, stability and braking capability of the car at Start, or such other place as determined by the event organizer, on May 24, 2018. Attendance of Eco-Team managers and drivers at 07:00 roll call is mandatory. No car may be submitted for dynamic scrutineering without having first passed static scrutineering. Cars must complete dynamic scrutineering in road-ready condition and with occupant ballast in place. Cruiser class solar cars must complete dynamic scrutineering with all seats occupied. No car will be given permission to start the event until it has passed dynamic scrutineering. Dynamic scrutineering will close at 09:00 on May 24, 2018.
3.11 Modifications or changes after scrutineering.
Once a car and its drivers have passed static scrutineering, no changes to the design or configuration of the car (to any items described in the compulsory documentation) or changes to drivers will be permitted. Once a car has passed dynamic scrutineering, no component exchange, modification or repair of the car is permitted without the approval of the Chief Scrutineer until the official start.
3.12 Briefings.
A compulsory Eco-Team manager meeting will be held at the Start on May 21, 2018 at a time and place to be advised. This briefing is for Eco-Team managers only. A compulsory safety and procedural briefing will be held on May 24, 2018. All Eco-Team members must attend.
3.13 Observers.
3.13.1 The Clerk of the Course will appoint an observer to travel with each Eco-Team. Observers may be changed between Eco-Teams at any time during the event. 3.13.2 The observer's responsibilities are: ● to record the locations and times that Eco-Teams start and stop, all activities and incidents affecting the event ● to record the number of occupants traveling between control stops ● to record whenever a Eco-Team charges from an external source ● to check that any ballast is correct and properly stowed following each driver or passenger change ● to be satisfied that the energy storage system (if any) cannot be charged or interfered with between sunset and sunrise, except as allowed for Cruiser class cars ● to notify the Clerk of the Course at the earliest opportunity if any breach of regulation is suspected, energy storage cells or modules have been changed or an energy storage system seal broken, or if they have any concerns about the actions of the Eco-Team. 3.13.3 Observers are not permitted to interpret regulations or give advice to Eco-Teams. 3.13.4 Each Eco-Team’s responsibilities to the observer are: to assist the observer in their duties at all times, to provide reasonable food and drinks for the observer at least 3 times a day, if requested by the observer, to send for assistance from the event organizer or transmit information to Mission Control, to provide a proper seat and a space for the observer's luggage in the rear escort vehicle, to avoid any demands of the observer to assist Eco-Team operations. 3.13.5 Each Eco-Team must allocate the front passenger seat of the rear escort vehicle to the observer. This includes fair and reasonable space with, for example, the foot well not being filled with computer equipment such that the passenger space is restricted.
3.14 Start line and grid
3.14.1 The ceremonial start of the event will be held in Amsterdam, Saint Petersburg, New York City from 08:15 on May 25, 2018, or such other place and time as the Clerk of the Course may direct. 3.14.2 Starting position will be determined by class and performance during dynamic scrutineering. 3.14.3 All cars must be in their starting grid position by the appointed time for final inspections. Any car not present will have their start time amended. 3.14.4 Eco-Teams must not work on their cars on the start grid. 3.14.5 Two Eco-Team members must stay with the car on the start grid to assist officials with final inspections. 3.14.6 Front and rear escort vehicles must be in their designated places by 08:00. 3.14.7 Escort vehicles must be in position with the car before entering public roads. Cars which have left the start line and whose escort vehicles are not able or not ready to merge will be directed to return to the start area. Eco-Team managers should recognize that it is not a realistic expectation for escort vehicle crew members to witness the start and re-join their vehicles to make a timely departure.
3.15 Energy collection
3.15.1 Charging the energy storage system or powering the car from an unauthorized source will lead to exclusion from the event. 3.15.2 Cars may recharge from external sources at any time except during control stop time. The recharge energy will contribute to the energy efficiency score. 3.15.3 External devices intended to increase the irradiance on the solar collector or increase the efficiency of the collector must not be used at any time. Ground sheets used when charging must not increase the irradiance on the collector. Spraying of water from external sources is not allowed. 3.15.4 From the official start of the on-road component of the event until finish or withdrawal, the energy storage system must never be removed from the observer’s control. 3.15.5 Damaged energy storage cells may be bypassed, but must not be removed from the energy storage system unless it would be unsafe to leave them in. Cells removed must be replaced by ballast with mass greater than the mass of the removed cells. If a car is unable to continue because too many cells have been damaged, the Eco-Team may, with the event organizer’s permission, replace cells and continue the event.
3.16 Route.
The event course will be the major highways between Amsterdam, Saint Petersburg (Russian Federation) and New York City (the United States) - a distance of approximately 19,000 kilometers or 12,000 miles. One printed copy of the official route notes will be provided to each registered Eco-Team and additional copies will be available for download from the Eco-Rally website from April 2018. Mandatory control stops will be established along the route. The locations of the control stops will be published in the official route notes. Any detour signs erected by the civil authorities must be observed and the correct route re-joined at the first opportunity. The event organizer may change the course at any time.
3.17 Timing.
The official start time on Day 1 will be 08:30 for all Eco-Teams. The official start time each day after Day 1 is 08:00. A time penalty of 10 minutes will be imposed for each breach of traffic rules and regulations. Time penalties incurred in this manner will determine an adjustment of the official start time the following day. A car starting before its official start time will be subject to a penalty of 2 minutes for each offending minute.
3.18 Tracking.
Each car must carry a data logging and tracking device provided by the event organizer. Information concerning progress and operation of cars may be publicized during the event. Satellite tracking data will not be accepted as basis for inter- Eco-Team protests.
3.19 Car drivers and passengers.
Only registered car drivers may drive the car during event hours. When driving, ballast must be carried in accordance with the provisions of the Regulations.
3.20 Driving conduct
3.20.1 Each Eco-Team must ensure that all vehicles associated with their attendance at the event are driven in a careful and courteous manner at all times. 3.20.2 Overtaking must be done in a safe manner and take into account prevailing conditions. A Eco-Team seeking to overtake another Eco-Team should communicate with the other Eco-Team via radio, and both Eco-Teams should maintain communication throughout the manoeuvre. 3.20.3 The organizer reserves the right to determine if any individual is acting de facto as a part of a Eco-Team. 3.20.4 The front and rear escort vehicles must have their amber flashing lights operating whenever they are escorting the car. Support vehicles must not have amber flashing lights operating if they are not (directly) escorting the car. 3.20.5 Except when pushing a disabled car to a place of safety, cars must not be pushed along the road. Push starting the car is not allowed. 3.20.6 Whilst traveling on the open road, the front escort vehicle must be within 500 m of the car. The car must be allowed a safe stopping distance appropriate to the speed and conditions prevailing. 3.20.7 Whilst traveling on the open road, the rear escort vehicle must be within 5 seconds of the car, and must at all times maintain a safe stopping distance appropriate to the speed and conditions prevailing. 3.20.8 Cars must minimize driving on public roads between sunset and sunrise. 3.20.9 Eco-Teams must comply with requirements imposed by road traffic authorities, police, or event officials. 3.20.10 Cars, escort vehicles and other Eco-Team vehicles may be subject to scrutineering at any time during the event to ensure compliance with the regulations.
3.21 Stopping.
No Eco-Team vehicle may stop on the road except in an emergency or when required by traffic conditions. Stopping on the road so that you can lift your car off the road is dangerous, and will attract a penalty determined by the Clerk of the Course. When stopped adjacent to a road, all wheels of all vehicles must be clear of the road. Wherever possible, vehicles must be parked, and all Eco-Team activity must occur, at least 10 m from the edge of the road. Where any activity takes place less than 2 m from the road, 2 Eco-Team members must be positioned in a place of safety to warn approaching traffic using yellow flags, and to warn the Eco-Team of approaching traffic using a whistle.
3.22 Obstructing other road users.
Vehicles associated with a Eco-Team must not obstruct other road users, including other Eco-Teams. Infringement of this regulation will incur a penalty for each incident. To avoid obstructing other road users, each driver of a Eco-Team vehicle other than the car and front and rear escort vehicles must leave at least 200 meters of space in front of their vehicle so that other road users can overtake and occupy the space in front of them. If it is safe to do so and will help clear traffic building up behind a vehicle, drivers of Eco-Team support vehicles should pull off the road to allow other road users to pass.
3.23 Control stops (checkpoints)
3.23.1 Cars must stop for 30 minutes at designated control stops along the route. The locations of the control stops will be specified in the official route notes provided by the event organizer. 3.23.2 All vehicles must obey control stop speed limits. 3.23.3 Eco-Teams must obey all directions given by the control stop manager. 3.23.4 Once all occupants are out of the car, the arriving driver, alone, may reconfigure the car for charging before control stop timing commences. 3.23.5 Control stop timing commences when the arriving driver activates the control stop timing system. 3.23.6 No Eco-Team member, including the driver, may touch the car during the 30 minutes of the control stop. The car may reconfigure itself. The control stop manager may reset the remaining time to 30 minutes if Eco-Team members interfere with the car during the 30-minute control stop period. 3.23.7 Control stop timing concludes when the departing driver deactivates the control stop timing system. 3.23.8 The departing driver, alone, may reconfigure the car for driving. 3.23.9 The departing car will not be allowed to leave until the observer has confirmed that the ballast and drinking water is in place, the seat belt is fastened, the helmet is secured and the car is ready for the road.
3.24 Overnight stops.
3.24.1 An overnight stop commences when the Eco-Team stops driving for the day, and finishes when the Eco-Team starts driving the next day. 3.24.2 The selection (and any cost) of overnight stop locations is the responsibility of each Eco-Team. 3.24.3 At overnight stops, the car and all other vehicles must be parked in such a manner that they, and all Eco-Team activities, are conducted at least 10 meters from the edge of any road. 3.24.4 If a Eco-Team's overnight camp is not immediately adjacent to the road, a marker cone must be placed on the roadside adjacent to the point the Eco-Team exited the official route. 3.24.5 The observer, with the Eco-Team manager, must place a mark on the road to indicate the position at which the car stopped. The mark will be the starting line for the following morning. 3.24.6 The car must be driven, pushed by hand or carried by hand between the stopping location and its charging location. 3.24.7 There are no restrictions on the number of Eco-Team members used to reconfigure the collector for charging at overnight stops. 3.24.8 At overnight stops the Eco-Teams must either remove energy storage packs from their car and place them in the lockable box in a position acceptable to the observer, or close the car with the energy storage system inside and cease all work on the car. 3.24.9 Eco-Teams may elect to charge their energy storage system from an external source supplied or arranged by the Eco-Team. The Eco-Team manager must tell the observer about it, and the observer will record in the log book that the Eco-Team had recharged. 3.24.10 Eco-Teams will be given access to their energy storage packs 15 minutes before re-start.
3.25 Trailering.
The term ‘trailering’ applies to any means of transport used to carry the car. Eco-Teams unable to maintain a minimum speed of 60 km/h on the open road or unable to drive to the next control stop before it closes must stop and transport their car forward to the next open control stop to get further instructions from the Clerk of the Course. The car must be in safe state at all times while being transported.
3.26 Withdrawal.
An Eco-Team may withdraw by forwarding a completed withdrawal form (available from the observer) to the Clerk of the Course. The car may be transported to the Finish to take part in the displays and the awards ceremony.
3.27 Penalties
3.27.1 The Clerk of the Course may impose demerit points on any Eco-Team that breaches a regulation. 3.27.2 Each demerit point given to a Eco-Team will also incur a time penalty of 30 minutes, to be served at a control stop nominated by the Clerk of the Course. All time penalties must be served before arriving at the finish line. 3.27.3 Each demerit point given to a Eco-Team will also reduce the Eco-Team’s relative energy efficiency score (E/E*) by 0.0125. 3.27.4 An Eco-Team accruing 3 or more demerit points will be excluded from the remainder of the event. 3.27.5 The Clerk of the Course may impose operational restrictions (speed restrictions) on any Eco-Team. 3.27.6 At any time during the event, the Clerk of the Course may issue a penalty of one demerit point in response to any of the following behaviours noted by an observer or reported by an official: obstructing other road users, stopping on the road (other than when required by traffic conditions), poor safety protocols (safety flags, whistles etc.), overnight activities too close to the road, driving without escort vehicles, escort vehicles driving without visible flashing lights, driving without effective rear vision. 3.27.7 The Clerk of the Course will determine penalties for offences including: slip streaming or pressure wave pushing, failure to follow the route instructions, failure to observe a request by police or event officials, willful damage or interference to property, failure to stop at a designated control stop, exceeding any posted speed limit, driving at less than 50 km/h in areas with a speed limit of 100 km/h or greater, when not constrained by traffic, driving without adequate visibility, due to smoke, dust or rain. 3.27.8 The Clerk of the Course may exclude any Eco-Team from the event for willful disregard of any regulation or of the spirit of the event. These offences include but are not limited to: misrepresentation, willful obstruction, or aggressive or unsafe driving, replacement of energy storage cells, charging of the energy storage system from any unapproved source, driving the car without an escort vehicle, accumulation of 3 or more demerit points.
3.28 Protests and appeals.
written protest may be lodged with the Clerk of the Course, within 12 hours of the incident giving rise thereto. A protest fee of US$200 will apply. Any decision of the Clerk of the Course may be appealed to the Stewards of the event by lodgement of a written Notice of Appeal that details the grounds for the appeal, within 1 hour of the notification of the decision giving rise thereto. An appeal fee of US$500 will apply. Protests, appeals and fees should be forwarded to the Clerk of the Course via any Red-Shirt official. The Chief Steward is empowered to convene a tribunal to consider any protest or appeal requiring final resolution. The tribunal may take advice from any party. The decision of the tribunal is final and binding.
4 Achievement and celebration
4.1 Provisional results.
Results published throughout the duration of the event are provisional. Results will not be final until after the determination of any of outstanding protests and appeals.
4.2 Completing the course.
To complete the course, the car must reach the finish line by the designated route, in accordance with the regulations. A marshalling point will be established, approximately 1 km from the finish line. The finish time for the journey will be determined at the marshalling point. Eco-Teams must leave their support vehicles at the marshalling point. The car must drive to the finish line, escorted by vehicles provided by the organizer. In practice, the lead escort vehicle will be the organizer’s bus, which will carry the Eco-Team members to the finish line. Support vehicles must be moved from the marshalling point on the day of arrival. The organizer will provide long term parking at another location.
4.3 Speed competition of Eco-Teams and producers in each class.
4.3.1 The goal is to be the first to arrive at the Finish marshalling point of the Eco-Rally each Stage and get the maximum scores for the Cup-2018, Prizes for the II, III places and Rating for Eco-Pilots and Eco-Teams. 4.3.2 Three winners of each Stage of Eco-Rally qualifies get 2 scores each in the cold season November - March and 1 score in other seasons. 4.3.3 Three winners at the control stop get 1 score each and 6-4 scores accordingly at each Stage finish, the 4th-7th Eco-Team get 1 score each; all scores for the last 2 Stages are doubled. 4.3.4. Non completion of every control stop results in decreasing 1 score from the Eco-Team Rating general. 4.3.5 «The most aggressive Eco-Pilot» Prizes on each Stage are for those with the maximum time of leading the Eco-Rally regardless their Cup-2018 Rating scores. 4.3.6 Three winners of each Stage in each class may use a special sign on their cars and uniform and three winners of the Cup-2018 in each class may use a special champion sign on their cars and uniform. 4.3.7 The traffic in the city of Finish may change the finish order of Eco-Teams. An urban area reference point will be established at the start of the Finish urban area. The location will be published in the official route notes. If an Eco-Team A is able to keep up with traffic and is overtaken by another Eco-Team B after the urban area reference point, the arrival time of Eco-Team B at the marshalling point will be adjusted to be one minute behind the arrival time of Eco-Team A. If Eco-Team A is overtaken by Eco-Team B and Eco-Team A is unable to keep up with traffic at any point after the urban area reference point, the arrival time of Eco-Team B will not be adjusted. 4.3.8 Any unserved time penalties must be served at the marshalling point. 4.3.9 The Eco-Rally Cup will be awarded to the Eco-Team that completes the route with the earliest finish time (arrival time at the Finish city marshalling point plus any unserved penalty time). 4.3.10 Eco-Teams that complete the route will be ranked by finish time (arrival time at the Finish city marshalling point plus any unserved penalty time). 4.3.11 Eco-Teams that do not complete the route will be ranked behind Eco-Teams that complete the route. They will be ranked by the number of control stops completed (more is better), and within these groups by arrival time at the last control stop completed, plus unserved time penalties accrued at any time during the event.
4.4 Efficiency competition of Eco-Teams and producers in each class
4.4.1 The goal is to transport people from Lisbon/Amsterdam, via Saint Petersburg and arrive in New York City or vise versa within a specified time window and minimum re-charging or re-fueling. Eco-Teams must arrive at the Finish city marshalling point not later than 11:00 local time on August 15, 2018. 4.4.2 Eco-Teams and separately producers will be scored on energy efficiency and practicality, and reliability. 4.4.3 The Efficiency Cup will be awarded to the Eco-Team and separately to the producer that completes the route, arrives in Finish city within the target time window, and has the highest score, S, according the calculation S = 80 E/E* + 20 P/P*, where E is the Eco-Team’s energy efficiency score, E* is the highest energy efficiency score of any Eco-Team, P is the Eco-Team’s practicality score, and P* is the highest practicality score of any Eco-Team that completed the route and arrived at the Finish marshalling area within the target time window. 4.4.4 The Reliability Cup will be awarded to the producer whose cars showed a minimum non-accident repair necessity on the route. 4.4.5 Eco-Teams that complete the route and arrive at the Finish marshalling point within the target time window will be ranked by score (highest is best). 4.4.6 Eco-Teams that do not complete the route or that arrive at the Finish marshalling point after the target time window will not be ranked. 4.4.7 Eco-Teams completing the route and arriving at the Finish marshalling area before or within the target time window will be have their energy efficiency calculated as: energy efficiency = person-kilometre distance / nominal external energy use. 4.4.8 Nominal external energy use of a car will be calculated as (n + 1) Q, where n is the number of times the energy storage system is charged from external sources between the start line and the finish line, and Q is the nominal energy capacity of the energy storage system. The nominal energy capacity of a rechargeable electrochemical battery is the sum of the nominal cell masses in kilograms multiplied by: 330 Wh kg-1 for Li-S cells, 250 Wh kg-1 for Li-ion cells, 250 Wh kg-1 for Li-polymer cells, 125 Wh kg-1 for LiFePO4 cells. 4.4.9 The nominal energy capacity of other energy storage systems will determine the Chief Energy Scientist. 4.4.10 Person-kilometer distance is the sum of the distances traveled by drivers and passengers in the car between the start line and the finish line. Person-kilometers will be counted for each seat that is occupied for a complete leg between consecutive control stops. 4.4.11 Eco-Teams that do not complete the route or that arrive at the Finish marshalling area after the target time window will be given an energy efficiency score of zero. 4.4.12 The practicality score for an Eco-Team will be determined by a panel of judges appointed by the organizer. Features that will contribute to the practicality score include: ease of access and egress, occupant space and comfort, ease of operation (driving and charging), versatility, style, suitability for the declared purpose. Judges will want to get into each car and test the space and comfort.
4.5 Awards
4.5.1 An awards ceremony will be held in Finish city on the evening of August 15, 2018. 4.5.2 Entry to the awards ceremony is by ticket only. Each participating Eco-Team will be provided with tickets commensurate with the number of registered individuals up to a maximum of 20 tickets. Additional tickets may be purchased. Further details will be provided in the Eco-Team Manager’s Guide. 4.5.3 The speed winners (Eco-Teams and producers competition separately) will receive the Eco-Rally Cup in each class and prizes for the II and III places in the Eco-Rally and in each of the 9 Stages; the efficiency winners (Eco-Teams and producers competition separately) will receive the Efficiency Cup in each class and prizes for the II and III places in the Eco-Rally and in each of the 9 Stages; the reliability winners (producers competition) will receive the Reliability Cup in each class and prizes for the II and III places in the Eco-Rally and in each of the 9 Stages. The winners will each be recognized for their achievement in the 2018 Transcontinental Eco-Rally. 4.5.4 Additional awards may be presented. Each Eco-Team will receive a participation award. 4.5.5 The event organizer reserves the right not to present an award in any given category. 4.5.6 All winning Eco-Teams must make themselves available for an official media call if required.
4.6 Pack-down facilities.
Open-air facilities will be made available for repacking cars for shipment. All vehicles, containers and equipment must be removed by close of business August 16, 2018. Any remaining items will be removed for storage at the entrant’s expense.
Dear Friends! Welcome to the Transcontinental Eco-Rally on electric, hydrogen, solar, AI robo (with artificial intelligence), aero cars
RU-USA Registration 2018 Eco-Rally "New Amsterdam"

Please send your request for the Registration Form to orgcommittee@ru-usa.org (+7 499 3811071, +7925 8994677)- the Organizing Committee of RU-USA Eco-Rally, Eco-Race, Interactrive Line, Forum & Festival

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